The Golden Pen Rules

CONTEST ELIGIBILITY
ENTRY DEFINITION
ENTRY FORMATTING
ELECTRONIC FILE FORMATTING
CATEGORY MAXIMUM AND MINIMUM ENTRIES
FIRST-ROUND JUDGING
FINAL–ROUND JUDGING
AWARDS
ENTRY FEE
PAYMENT
KEY DEADLINES

CONTEST ELIGIBILITY

The Golden Pen Contest is open to writers who have not accepted a publishing offer for a work of
original fictional narrative prose of 20,000 words or more within five years of August 15 of the contest
year. Entrant must retain all rights to the entry and not have granted any of them to a publisher or any
other party prior to or by August 15 of the contest year. Entrants must be 18 years of age by August 15
of the contest year. Previously entered manuscripts may be entered again, but no previously winning
manuscript can be entered, even if revised and/or retitled. There is no limit to the number of times any
eligible individual may enter the Golden Pen, but separate entries and payments are required for each.
Entries may not be entered in more than one category. Entrants and coordinators may not enter a
category that they are judging or coordinating. The Golden Pen Overall Coordinator may not enter the
Golden Pen the year in which she is coordinating it.

ENTRY DEFINITION

A Golden Pen contest entry shall include a synopsis (not to exceed ten pages) plus the first consecutive
pages of the manuscript in one document, together totaling not more than fifty-five pages. Any
entries with synopses longer than ten pages or a total entry longer than fifty-five pages will be
disqualified. Entrants may not combine non-consecutive sections of the manuscript for the partial.

ENTRY FORMATTING

Standard, anonymous manuscript submission format must be used. Specifically:

• The entrant’s name and/or other personal information must not appear anywhere in the entry,
  including its headers. No cover page is necessary.
• The synopsis must appear before the partial.
• Margins: No less than 1 inch on each side of every page.
• Lines: No more than 25 lines of text per page.
• Spacing: Entire entry must be double-spaced.
• Font: A professional, readable black font must be used. Extensive use of italics or all-caps is
  discouraged. Any entry formatted with a font visibly smaller than 12-point Times New Roman will
  be disqualified. (Using 12-point Times New Roman will ensure that your entry is not disqualified
  for font illegibility.)
• Headers: The manuscript title, category entered, and current page number must appear in the
  header of every page of the entry. If you’re entering Series Contemporary, you may also include
  the particular named “line” or “series” to which you are targeting your entry, such as Harlequin’s
  Blaze or Special Edition. Example of proper Series Contemporary formatting: Second Chances
  / Series Contemporary: Blaze / 1. You are welcome but not required to add “synopsis” to the
  header of the pages of your synopsis, as in: Second Chances Synopsis / Series Contemporary:
  Blaze / 1.
• Numbering: When numbering the entry’s pages, begin the synopsis with page 1, and also
  begin the partial with page 1. For example: If you have a 10-page synopsis and a 45-page
  partial, number the synopsis 1–10 and the partial 1–45. The last page of your entry would be
  numbered “45,” though your entire entry would comprise 55 physical pages. See your word
  processing software’s Help files on “section breaks” and “page numbering” for more information.

ELECTRONIC FILE FORMATTING

• Each entry (a single document consisting of a synopsis and partial manuscript together not to
  exceed 55 total pages) must be submitted in “Rich Text File” format, commonly known as “RTF.”
  To create an RTF file, see the Help files of your particular word processing software. Any entry submitted in any other file format will be disqualified.
• Each entry file must be named with the title of the manuscript, with no spaces in between words,
  and without any indication of the entrant’s name. For example, if the manuscript title is “Second
  Chances,” the electronic RTF file would be named “secondchances.rtf”.
• An entrant’s name or other personal identifying information must not appear anywhere in the
  entry’s metadata. To remove identifying metadata from an entry, see the Help files of your
  particular word processing software. Any entry containing personal information about the entrant
  in its metadata will be disqualified.

CATEGORY MAXIMUM AND MINIMUM ENTRIES

• The Golden Pen Overall Coordinator reserves the right to limit the total number of entries in any
  category to 50. Any excess entries will first be returned to those entrants who did not volunteer to
  judge, and second in reverse order of receipt.
• The Golden Pen Overall Coordinator reserves the right to cancel any category receiving less than
  10 entries by the contest deadline. Entrants in cancelled categories will be given the option of
  entering their entry into another category or having their entry fee refunded.

FIRST-ROUND JUDGING:

• In the first round, each entry will be judged by three judges, including at least one Golden Heart
  finalist and one published author (the Golden Heart finalist may also be the published author).
• Each judge will assign a single score (between 1 and 9, with 9 being the highest possible score)
  to each judged manuscript. Judges will also indicate the manuscript’s strengths and weaknesses,
  and are are strongly encouraged but not required to comment directly on manuscript pages.
• Each manuscript’s lowest score will be dropped and the remaining two scores will be totaled to
  determine the manuscript’s final score.
• The three highest-scoring entries in each category will proceed to the final round. In the event
  of a tie, the dropped score will be tallied and used as a tiebreaker. If the tie cannot be broken, a
  fourth finalist may proceed to the final round.
• All of a manuscript’s scores and judges’ comments will be returned to the entrant at the
  completion of the contest’s first round, roughly one month before the Golden Heart entry
  deadline.

FINAL-ROUND JUDGING

• The authors of the three highest-scoring entries in each category will have the opportunity to
  revise their entries before final-round judging begins. Finalists will be instructed to submit their
  final-round entries to the Overall Coordinator roughly one week after they have been notified of
  their first-round status.
• Final-round placements will be announced in early December.
• Final round judges in 2011 are:
  • Historical – Deb Werksman, Sourcebooks Inc.
  • Inspirational – Melissa Endlich, Steeple Hill
  • Novel with Strong Romantic Elements – Valerie Gray, MIRA Books and SPICE Books
  • Paranormal – Leis Pederson, Berkley Publishing Group
  • Romantic Suspense – Holly Blanck, St. Martin’s Press
  • Series Contemporary – Susan Litman, Harlequin Enterprises
  • Single Title – Katherine Pelz, Berkley Publishing Group
  • Young Adult – Regina Griffin, Egmont USA

AWARDS

• First place in each category: “Golden Pen Winner” pen, a certificate, and a check for $30.
• Second place in each category: Certificate and a check for $20.
• Third place in each category: Certificate.
• Final placements will be announced in the Romance Writers Report.

ENTRY FEE

• $35 per entry received on or before midnight EDT July 16.
• $40 per entry received on or before midnight EDT August 15.
• $5 judging discount for any entrant who is also a first-round judge in a different category.

PAYMENT

• Entry fees must be made in one of two ways: online via PayPal or by mailed check.
  Instructions for both options will be detailed at Enter the Contest once the contest opens to entries.
• PayPal payments must be received no later than midnight EDT on August 15 of the contest year.
• Check payments must be received no later than August 22 of the contest year.
• If a check is returned, the replacement money must be submitted via PayPal no later than
  midnight EDT on August 15 of the contest year.
• Any entry not paid by these deadlines will be disqualified.
• Payments received for disqualified entries will be refunded less any returned check fees charged
  to The Golden Network.

KEY DEADLINES

• June 1: Contest opens to submissions.
• July 16: Early-bird entry submission deadline at midnight EDT.
• August 15: Entry submission and PayPal payment deadline at midnight EDT.
• August 22: Payments by check must be received on or before this date.
• October 1: All finalists notified of status.
• October 15: Finalists have the opportunity to revise their entries before final-round judging begins.
  Finalists will be instructed to submit their final-round entries to the Overall Coordinator before
  midnight EDT on October 15.
• October 10: All non-finaling entries will be returned on or before this date to allow entrants time
  for revision before the Golden Heart deadline.
• December 1: Final-round placements will be announced.

Enter The Golden Pen

Contact the Overall Coordinator